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Sales Conversion 101: How To Convert Cold Leads To Warm Leads [10 Steps That Work] 

We are frequently told that we cannot have everything in sales. We must learn to let go of leads when they become cold leads.

This is indeed wise counsel. The only issue is that you might have passed up a potential sale because you believed it was already doomed. It is difficult to leave.

Rejecting a potential business opportunity is tricky because you’ve invested time, effort, and money into building a relationship, and ending it is difficult.

Do you have to, though?

Before we proceed into the lake with all your answers swimming in it, we’ll first touch on some beginner topics and answer preliminary questions on cold leads and how sales reps can quickly convert them to warm leads.

what are cold leads

What are cold leads?

Or who are cold leads? 

A member of your target audience who doesn’t express any prior interest in purchasing your product or service is called a “cold lead.”

In other words, cold leads are simply prospects or prospective customers who aren’t immediately prepared to purchase from you. Remember, the fact that they are aware of pain points you can help them solve doesn’t make them a warm lead if they do not know you and how you can help them meet that need.

A cold lead is occasionally someone who is prepared to purchase your product or service but unaware that your company exists.

But hold on!

You shouldn’t automatically discard them if they qualify as cold leads.

There is still some hope.

With some effort and consideration, you can warm up those cold prospects and have some hot prospects in no time!


You can develop them into warm leads as long as they fit your target market, share traits with your past clients, and require your product or service.

Increasing your cold lead flow with outreach

There are some excellent ways to get cold leads, some good ways, and some not-so-excellent ways. 💔

I’ll keep this short to save time for the rest of the post.

Running outreach campaigns to schedule meetings for your B2B company can be an easy way to generate cold leads.

You have a wide range of options for communicating with and interacting with cold leads, from cold emails and phone calls (cold calls) to social media posts and retargeting ads that direct prospects to your website.

Whatever method you use to get in touch with potential clients, keep the following in mind:

Your conversion rate and, consequently, your profit margin will be higher the more relevant those cold leads are.

It’s not uncommon to buy email lists to boost initial outreach efforts. Still, the drawback of that strategy is that the email lists are unlikely to contain many relevant potential clients. This implies that you will waste money on many people without the intention to buy. (In addition, you don’t want to sound like spam.)

So take it from us: never choose quantity over quality; instead, always strive to acquire relevant, targeted leads.

cold lead flow

Heating up cold sales leads

You must first warm up your cold leads to prepare them for closing.

Unfortunately, your chances of converting a cold lead are slim to none for most businesses.

Let’s discuss how to transform an icy cold lead to red-hot instead.

Increase your closing rate with the most challenging & cold prospects

You only have one major issue with a cold lead: they have no faith in you.

And, likely, you haven’t identified their problems.

People are skeptical of businesses attempting to sell to them by nature, and for a good reason.

Your objective when closing a lead is to convince them that you are the real deal and have the solutions to their problems.

Here are a few strategies for doing that:

Social Support

One of the most effective forms of marketing is social proof. It says a lot if you can demonstrate that you have already fulfilled your promise to other clients.

Testimonials and case studies are two excellent ways to accomplish this.


You must develop that crucial personal trust with your leads. You should have a variety of one-on-one interactions with potential customers during the “warm-up” phase, such as discovery calls and product demonstrations, where your sales team can get to know them better and forge a lasting connection.

Choose only qualified leads.

You can probably sell to specific types of businesses and personalities with ease.

Therefore, be sure to call the pre-qualified marketing leads who have already expressed interest in your good or service, increasing the number of conversions.

What are warm leads? 

As suggested by the name, a warm lead is a cold prospect who has already “warmed up” to your offerings. Warm leads are already aware of your company. They have shown interest in it by subscribing to a weekly email newsletter or following your page on your social media platforms.

Warm leads are much more receptive to learning about your upcoming sales and promotions, so by nurturing them, you can increase the likelihood that they will become customers.

Although it varies by industry, warm leads have a close rate of about 14.6% compared to cold leads’ close rate of about 1.7%, making them almost ten times more likely to convert.

Warm leads vs. hot leads

A hot sales lead is a potential customer interested in your product, has confidence in your business, is in the buying stage, and only requires a slight prod to make the purchase. 

You’ve already completed 99% of the work if you can warm a lead up to a hot state.

Because hot leads are practically prepared to make a purchase, hot sales leads are where the money is.

It is productive and efficient to sell to hot leads.

Tips for getting more warm and hot leads

Funnels that only draw in interested leads are some of the best ways to generate more warm leads immediately.

Free webinars are excellent ways to accomplish this.

Leads won’t register for a webinar about your product or service if they aren’t already interested in it.

You can reasonably be sure that most people who sign up for your webinars are more interested than cold leads.

Another fantastic method to bring in warm leads?

SEO, YouTube, social media platforms, and other content marketing strategies include affiliate programs.

How to generate more hot leads

You can reliably generate more hot leads by nurturing your warmer leads through the customer journey.

You’ve probably heard of a sales funnel or value ladder, two standard methods for accomplishing this.

A structured sales pipeline generates a steady flow of fresh, hot leads.

However, what is an excellent way to get hot leads ready to buy?

The key is in referrals and excellent customer service. Be sure to satisfy your previous clients and request referrals from them consistently.

Selling to hot sales leads

The next step is to call the lead you’ve identified as hot and attempt to close them.

That’s accurate.

A hot sales lead will probably only require one meeting or phone call to close.

Your priority should be overcoming any last-minute obstacles, determining whether the hot lead is a good fit for a client, and converting them into devoted, satisfied clients.

Again, congrats on doing the majority of the work already; at this point, assuming you laid the groundwork in the earlier stages, you’ve essentially closed the deal.

Difference between warm and cold leads

Both warm and cold leads fit the bill for a person in your ideal client profile, but when it comes down to specifics, some traits can be used to separate the two.

difference between warm and cold leads

How to turn cold leads to warm leads

Moving cold leads through your sales pipeline requires turning up the heat on them.

Here are a few techniques for turning cold leads into warm leads paying clients:

1. Consider the leads’ needs

Before engaging cold leads, ensure you have thoroughly researched them and their businesses.

Find out why they decided not to purchase from you.

You can tailor your approach to their needs if you are concerned about their specific needs.

Addressing the likely reason for their disappearance is a great place to start your correspondence.

Offer a discount, for instance, if the prospect’s budget is the issue.

If they want to know if your solutions meet their needs, let them know you can talk in detail about what your product can do for their company in a demo session.

Understanding cold prospects’ needs is the first step in engaging them2

2. Apply personalization in your approach

One thing cold and warm leads have in common is different preferences.

Some cold sales leads might respond more effectively via email, text, or phone calls.

LinkedIn direct messages receive a lot of responses from professionals.

Therefore, it is advised to try to contact them using a variety of communication channels.

Your chances of convincing a lead to convert increase with the amount of tailored content your marketing team can provide.

Each sales rep should be taught to examine a single cold lead and decide how to deliver a customized experience based on the lead’s particular needs.

Your sales team should ideally make offers customized specially for each lead.

This will help leads recognize that you are thinking about their best interests, giving you a better chance to warm up cold leads and turn them into paying customers.

cold lead nurturing

3. Use social media outreach

Let’s say you sent an email to a new lead you met at a networking event a few weeks ago, but you never heard back. In the cold zone, you are confined. Connecting with them on social media is a great, understated way to let them know you’re still around. If they have a presence on Facebook, Twitter, or LinkedIn, start by seeing if you can connect with them there.

Don’t go overboard because you don’t want to appear as a troll or a stalker. Instead, watch to see if anything emerges from one platform as you proceed slowly. After that, you can access other social networks.

You might want to vary it occasionally. For example, you can communicate with each other through email, social media, or even the postal service using handwritten notes and letters. Trust me. Many people think that this is a nice touch.

The most important thing is to avoid using every channel at once.

4. Send relevant updates

Send engaging and pertinent updates to pique their interest, which could be a link to your portfolio or information about your newest services. They will feel appreciated by this and more obliged to pass through your sales funnel in a smooth sales journey.

Of course, only provide them with information pertinent to them as qualified leads. You do this by identifying your prospects’ specific needs that align with your brand-new goods and services.

5. Scale up your sales process

Use cold and stale leads to verify your sales strategy. For example, adding more potential customers from your age list to your sales funnel is a cost-effective strategy.

You can give cold leads back to marketing for ongoing nurturing and re-engagement, creating opportunities for the sales team to pursue later when the timing is right.

When potential customers are ready to buy, they don’t need to be persuaded again because they already know enough about your product to make an informed choice.

6. Give generously without anticipating compensation.

Make sure not to demand anything in return when you re-engage. Don’t try to sell anything. Instead, you can affix educational videos and writings.

They work well as magnets to re-engage warm sales leads that turn cold leads.

Whitepapers, case studies, and data specific to a given industry are all great resources for re-engagement.

By doing this, you improve the perception of your brand because it shows that your business is committed to offering solutions to the sector. Do not sell at this time, please. You can send marketing emails later on when the lead is ready to start talking to you again.

7. Apply the concept of pre-suasion and retargeting

One example is retargeting cold prospects with hyper-specific ads based on social media platforms.

Before sending your leads an email or direct message, you can reach them this way with your sales pitch.

warm the cold prospects

8. Include Call To Actions

After receiving a thorough explanation of what your online business has to offer, you’d anticipate that a lead would proceed through the sales process and become a paying client.

In most cases, they just need a little prodding, and a call to action (CTA) can help your sales effort.

A cold or new lead won’t become a paying customer immediately, but you can use a CTA to persuade them to take other actions like joining your mailing list or making a follow-up appointment.

A CTA can be a great way to convince cold leads—frequently on the fence—to join your cause and become warm leads or, perhaps, hot sales leads.

9. Give cold leads a chance to opt-out

Even if you work hard to pique a cold lead’s interest and turn it into a customer, some people will not be interested in your offer.

Trying to get in touch with someone directly if they have no interest in your goods or services is a waste of time.

Because of this, you ought to provide recipients with the option of unsubscribing from your mailing list.

cold leads converting strategies

This helps you focus more resources on warmer leads more likely to convert while removing uninterested recipients from your mailing list.

Additionally, as I already mentioned, allowing customers to unsubscribe from your mailing list will help you avoid many future legal issues.

10. Remind them of their initial interests

Most cold leads will likely forget about their previous interactions with you when you send that first email.

Some leads might have subscribed to your mailing list after attending a webinar sponsored by your company, and others might be recommendations from current customers.

In any case, setting the stage for any conversation with a prospective client is critical. This not only makes it simpler to get a response from leads, but it also reminds them of why they first got in touch with you.

If your product or service meets their needs, you can move the conversation to the following stage of your sales cycle.

Moving them to the set of sales leads you to check on occasionally will still provide value if they don’t need what you’re offering.

cold leads converting tips


Depending on the types of leads you receive, categorizing and managing them effectively is a surefire way to lead them through the sales pipelines successfully. Your marketing strategies can be shaped to be beneficial and help your prospects move through the sales funnel by being aware of their needs and expectations.

Cold leads—those who haven’t heard of your brand—usually need more care and nurturing than warm leads. The primary distinctions between the different lead types help you determine the amount of lead nurturing you should use to provide the best possible experience. For example, cold emails and cold calls are effective ways to contact cold leads, whereas real-time interaction and testimonials work best with warm leads.

At Sloovi, we offer a robust suite of software to smoothen your business journey and grow revenue immediately. Sloovi Outreach is an all-in-one outreach platform to shrink your sales cycle and generate revenue.

You can effortlessly monitor every touchpoint of your sales activities and automate the task you dread the most.

Sloovi Feedback can collate data to learn what your customers feel and want.