The Ultimate Guide To Choosing The Best Email Checker Tools

Emails are an essential part of our lives, both personally and professionally. They play a crucial role, from communicating with friends and family to sending important work-related information. However, the reliability of email addresses can be a challenge. Invalid or incorrect email addresses can cause bounced emails, which can be frustrating and time-consuming.

Considering the amount of work that salespeople put into creating emails with the perfect subject lines, copy, and other email marketing best practices, it can be very disappointing for all this hard work to go to waste, which is where email checker tools come in. An email checker tool can help you validate and verify email addresses for authenticity, reducing the number of invalid email addresses in your lead list, boosting your deliverability rate, and increasing sales.

Although various email checker tools are available to help you verify the accuracy of your email addresses and quickly identify a disposable email address, the bigger problem is finding the right email verification service for your company and goals. This blog post will share some of the top email checker tools and how they work.

Before that, we will define email checker tools and their benefits for your business. Keep reading to learn more.

Table of Contents

• What is an Email Checker Tool?
• What is a Bulk Email Verification Service?
• What are the Benefits of Email Checker Tools?
• What are the Features of Email Checker Tools?
• The Basics of Email Validation Service
• How Do Email Checker Tools Work?
• 12 Best Email Tester Tools
• 10 Email Finder Tools To Use in 2023

What is an Email Checker Tool?

An email checker, or an email verification API tool, is widely used to validate email addresses and guarantee their authenticity. Simply put, it helps you check that an email address exists and can receive emails. An email verification tool is crucial before reaching out to new recipients to help you reduce the high bounce rate and protect your sender’s reputation.

These tools use various email data points such as email format, domain information, and mail servers’ response to determine the validity of an email address. Depending on their uses, email checker tools are sometimes called email testers, email verification apps, and email verification tools.

Although there are other email tools like email finders, email guessers, and email extractors, email checkers differ because they improve your email campaign’s delivery, open and response rates. For your understanding, here’s what the three tools mentioned above mean.

1. Email finders: An email finder lets users find personal or business email addresses online from several web pages. These tools find and gather valid email addresses by typing a professional’s name, job title, company, domain name, etc., into a search bar. Most email finders operate as web apps, chrome extensions, or both.
2. Email guessing tool: An email guessing tool or email guesser is an Open Source Intelligence tool that helps you guess your target’s email address based on multiple inputs and preferences. It determines the potential email variation for a contact by inputting their first name, last name, and domain into the tool.
3. Email Extractor: This software application helps extract your potential customers’ personal or business email addresses using various online and offline sources such as emails, PDF files, and CSV files. Email extractors can help you generate a large number of emails in a short period.

What is a Bulk Email Verification Service?

A bulk email verifier or a bulk email list verification is a tool used by companies for sending mass emails to clients. It verifies and determines whether or not a list of email addresses is valid and deliverable. It tests each email address to see a positive reply without sending emails. It performed an address-by-address analysis of each email on an uploaded list and offered as hosted software.

It also tests for the type of email address, format, and status and displays eventual public sources online. These tools help them remove junk from your marketing database, adding more value to your customer data.

What are the Benefits of Email Checker Tools?

Email marketing is a powerful tool to reach customers and promote your business. However, sending an email to an invalid or inactive email address can be frustrating, resulting in bounced emails and wasted time, which is why email checker tools are crucial. Here are the main benefits of email checker tools.

1. Saves time and effort

Sending emails to invalid or inactive email addresses can be time-consuming and frustrating. With an email checker tool, you can verify the accuracy of email addresses in seconds, saving you time and effort.

2. Improves email deliverability

Sending emails to invalid email addresses can harm your email deliverability rate, resulting in emails being marked as spam. Email checker tools help you identify invalid email addresses and ensure your emails are delivered to the right recipient.

3. Reduces bounced emails

Bounced emails occur when an email is sent to an invalid email address. Email checker tools can help you avoid bounced emails by identifying invalid addresses before you hit send.

4. Increased ROI

Email checker tools can help increase the ROI of email marketing campaigns by improving email deliverability and reducing bounce rates.

5. Protects your sender’s reputation

Sending emails to invalid email addresses can negatively impact your sender’s reputation. This can lead to your emails being marked as spam, decreasing email deliverability rates. Email checker tools can help you maintain a good sender reputation by identifying and removing invalid email addresses from your email list.

6. Increases sales and revenue

An email checker tool helps you validate the email addresses in your company’s list, making it easy to reach legitimate prospects and get more accurate analytics. When your emails with your business offers go to your target audience, there’s a higher chance of closing the deals, automatically bringing in more money and revenue to your company.

At the very least, if it doesn’t bring you the deals, it will help you improve your email strategy to help you make more sales.

What are the Features of Email Checker Tools?

Here are the key features of email checker tools.

1. Email syntax check

Email syntax check is the process of verifying the format of an email address. Email checker tools check for common email address errors such as incorrect formatting, missing “@” symbols, and misspelled domain names.

2. Domain verification

Domain verification is verifying the domain name associated with an email address. Email checker tools check if the domain name is valid and exists.

3. Mailbox verification

Mailbox verification verifies if an email address is associated with an active email account. Email checker tools verify if the email address is active and can receive emails.

4. Spam trap detection

Spam traps are email addresses created by ISPs and anti-spam organizations to identify spammers. Email checker tools can detect spam traps and prevent you from sending emails to them.

5. Catch-all email detection

Catch-all emails are email addresses that receive any email sent to a domain, regardless of whether the email address exists. Email checker tools can detect catch-all emails and prevent you from sending emails to them.

The Basics of Email Validation Service

Before we dive into how email checker tools work, it’s essential to understand the basics of email validation. Email validation is the process of verifying the validity and deliverability of an email address. The process involves several checks, including syntax, domain, and mailbox checks. These checks ensure that the email address is formatted correctly, the domain exists, and the mailbox can receive messages.

How Email Checker Tools Work

Email checker tools automate the email validation process, making it faster and more accurate. These tools use various algorithms and databases to validate email addresses. Some email checker tools use real-time verification to check email addresses in real-time, while others use databases to check email addresses in bulk.

1. Syntax Check

The first check that email checker tools perform is the syntax check. This check verifies that the email address is formatted correctly. Email addresses must follow a specific format, which includes a username, @ symbol, and domain name. If the email address is incorrectly formatted, the email checker tool will flag it as invalid.

2. Domain Check

The second check that email checker tools perform is the domain check. This check verifies that the domain exists and is active. The email checker tool will query the domain’s DNS records to check for valid MX records. MX records are essential because they indicate the domain’s email server responsible for accepting incoming emails.

3. Mailbox Check

The third check that email checker tools perform is the mailbox check. This check verifies that the mailbox exists and can receive emails. The email checker tool will connect to the email server and attempt to communicate with the mailbox. The email checker tool will flag the email address as valid if the mailbox exists and can receive emails.

12 Best Email Testing Tools

An email tester tool is essential for anyone who sends emails regularly. It helps you save time, improve email deliverability, reduce bounced emails, and protect your sender’s reputation. With an email tester tool, you can verify the accuracy of email addresses and ensure that your emails are delivered to the correct recipient, reducing invalid addresses from your database.

Fortunately, some of these tools quickly email marketing service providers. Here are the twelve best email tester tools available in the market.

1. ZeroBounce

ZeroBounce is an email validation service that helps you validate email addresses in real time. It checks email syntax, domain validation, spam trap detection, and catch-all validation. In addition, it can detect invalid, catch-all, and temporary email addresses and check for spam traps and abuse emails. ZeroBounce also provides detailed reports on email quality, identifies why an email address is invalid and integrates with various email marketing platforms.

You can use ZeroBounce for free for up to 100 email checks per month, and paid plans start at $16 for 2,000 email checks.

2. Mailgun

Mailgun is an email validation and delivery service that helps you verify the accuracy of email addresses. It offers domain validation, syntax checks, mailbox validation, and spam trap detection. Mailgun also provides real-time email tracking and analytics.

3. NeverBounce

NeverBounce is an email verification and list-cleaning service that checks the validity of email addresses. It offers syntax checks, domain validation, mailbox validation, and spam trap detection. NeverBounce also provides detailed reports on email quality and identifies why an email address is invalid.

4. Kickbox

Kickbox is an email verification and list-cleaning service that helps you validate the accuracy of email addresses. It offers syntax checks, domain validation, mailbox validation, and spam trap detection. Kickbox also provides a deliverability score and identifies why an email address is invalid.

5. Verifalia

Verifalia is an email verification and list-cleaning service that uses verification algorithms to help you validate the accuracy of email addresses. It offers syntax checks, domain validation, mailbox validation, and spam trap detection. Verifalia also provides detailed reports on email quality and identifies why an email address is invalid.

Verifalia offers a free plan that includes 25 email checks per day, and paid plans start at $9 for 1,000 email checks.

6. Clearout

Clearout is a cloud-based email verification and validation tool to help you verify email addresses in bulk. It uses multiple verification algorithms to verify email addresses, including syntax, domain, and mailbox checks. Clearout can also detect disposable email addresses, spam traps, and catch-all email addresses.

Clearout offers a free trial that includes 500 email checks, and their paid plans start at $20 for 5,000 email checks.

7. MailboxValidator

MailboxValidator is an email validation and verification service that uses various validation checks to verify email addresses. It checks the syntax of the email address, the domain name, and the email server response. MailboxValidator can also detect disposable email addresses, spam traps, and catch-all email addresses. With MailboxValidator, you can verify email addresses in bulk and integrate with various email marketing platforms.

You can use MailboxValidator for free for up to 300 email checks per month, and paid plans start at $19.95 for 5,000 email checks.

8. Email List Verify

Email List Verify is an email verification and list-cleaning service that helps you validate the accuracy of email addresses. It offers syntax checks, domain validation, mailbox validation, and spam trap detection. Email List Verify also provides detailed reports on email quality and identifies why an email address is invalid.

9. DataValidation

DataValidation is an email verification and list-cleaning service that helps you validate the accuracy of email addresses. It offers syntax checks, domain validation, mailbox validation, and spam trap detection. DataValidation also provides detailed reports on email quality and identifies why an email address is invalid.

10. Email Checker

Email Checker is an email validation service that checks email addresses for syntax errors, domain validation, mailbox validation, and spam trap detection. It also provides real-time email verification and list cleaning.

11. BriteVerify

BriteVerify is an email verification and list-cleaning service that helps you validate the accuracy of email addresses. It offers syntax checks, domain validation, mailbox validation, and spam trap detection. BriteVerify also provides a deliverability score and identifies why an email address is invalid.

12. Xverify

Xverify is an email verification and list-cleaning service that helps you validate the accuracy of email addresses. It offers syntax checks, domain validation, mailbox validation, and spam trap detection. Xverify also provides real-time email verification and list cleaning.

10 Email Finder Tools To Use in 2023

Email finder tools are essential for anyone who needs to reach out to specific individuals for professional or personal reasons. These tools can help you find the email address of anyone you’re looking for, even if you don’t have their contact information. Email finders have been designed to help you quickly find a person or company’s email address.

With so many email finder tools available, knowing which one to use can be challenging. So, we’ll look at ten of the best email finder tools to help you make an informed choice.

1. Hunter.io

Hunter.io is an email verification tool that allows you to verify and find email addresses in bulk. It verifies email addresses by checking the syntax of the email, the domain name, and the email server response.

Hunter provides bulk search options. It also allows you to check up to 50 email addresses for free monthly. However, you need to upgrade to a paid plan for unlimited checks.

2. VoilaNorbert

VoilaNorbert is another powerful email finder tool that lets you find email addresses by domain name or company name. In addition, it offers real-time email verification and bulk email search options. VoilaNorbert has a free plan, but you can also opt for a paid plan for more features.

3. Clearbit Connect

Clearbit Connect is a free email finder tool that integrates with Gmail. It allows you to find email addresses by name, company name, or domain name. It also provides additional information about the person, such as their job title and company information.

4. FindThatLead

FindThatLead is a powerful email finder tool that lets you find email addresses by domain name or company name. It also provides email verification and bulk email search options. FindThatLead has a free plan, but you can also opt for a paid plan for more features.

5. Anymail Finder

Anymail Finder is a simple email finder tool that lets you find email addresses by domain name or company name. It also provides email verification and bulk email search options. Anymail Finder has a free plan, but you can also opt for a paid plan for more features.

6. Skrapp.io

Skrapp.io is an email finder tool that lets you find email addresses by domain or company name. It also provides email verification and bulk email search options. Skrapp.io has a free plan, but you can also opt for a paid plan for more features.

7. Email Permutator

Email Permutator is a free email finder tool that generates possible email addresses based on a person’s name and domain name. It’s a helpful tool for finding email addresses that follow a specific format, such as first name. last name@domain.com.

8. FindThatLead Chrome Extension

FindThatLead Chrome Extension is a free email finder tool that integrates with your browser. It allows you to find email addresses by domain name or company name while browsing the web. It also provides email verification and bulk email search options.    

9. Snov.io

Snov.io is an email finder tool that lets you find email addresses by domain or company name. It also provides email verification and bulk email search options. Snov.io has a free plan, but you can also opt for a paid plan for more features.

10. AeroLeads

AeroLeads is an email finder tool that lets you find email addresses by domain or company name. It also provides email verification and bulk email search options. AeroLeads has a free plan, but you can also opt for a paid plan for more features.

Boost Your Email Deliverability with Email Checker Tool Today

Email tester tools are essential to email marketing that manages your communication or marketing purposes. These tools automate the email validation process, making it faster and more accurate. Email testers help you validate the accuracy of email addresses, improve email deliverability rates, and protect your sender’s reputation. In addition, using an email checker tool ensures that your emails reach the right people and achieve the desired results.

The twelve email tester tools mentioned in this blog post are some of the best available. Each offers unique features and benefits, such as bulk email checker, real-time verification, accuracy, free trial, free email verification sampling, etc. Choose the one that best fits your needs to increase your email deliverability.

Email Checker Tools FAQs

1. What are email checker tools?

Email checker tools are software programs that can verify the validity and accuracy of an email address. These tools can check if an email address exists, whether it is correctly formatted and whether it is a disposable or temporary email address.

2. Why are email checker tools important?

Email checker tools can help improve email deliverability, reduce bounce rates, and increase the effectiveness of email marketing campaigns. By verifying the validity of email addresses, email checker tools can prevent sending emails to invalid or non-existent addresses, improving overall email performance.

3. How do email checker tools work?

Email checker tools use various techniques to verify the validity of email addresses. These techniques include syntax checking, domain validation, SMTP authentication, and mailbox pinging. Some tools also use machine learning algorithms to identify temporary or disposable email addresses.

4. Are email checker tools accurate?

Email checker tools can be accurate but are not always 100% reliable. Some email providers may block or reject verification requests, resulting in false negatives. Additionally, some email checker tools may incorrectly identify valid email addresses as invalid or temporary.

5. How often should email addresses be checked using email checker tools?

The frequency of email address checks using email checker tools depends on the specific use case. For example, for email marketing campaigns, it is recommended to check email addresses before each campaign and periodically during the campaign to ensure deliverability.

6. Can email checker tools identify fake email addresses?

Email checker tools can identify fake email addresses, such as those with incorrect formatting or disposable email addresses. However, some types of fake email addresses, such as those created using a domain that does not exist, may not be detected by email checker tools.